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Case Study: Youth Summit 2015
0207 735 2020

Tag: conferences

On September 12th 2015, the Department for International Development (DFID) hosted the first Youth Summit at their offices in Whitehall, central London. RTS provided event production and technical support for this summit.

The Youth Summit allowed young people from all over the UK to have their voices heard on global issues. The results of the day’s conference were then taken by Secretary of State, Justine Greening, to the UN conference held in New York.

Last year’s GIRL Summit focused on Female Genital Mutilation (FGM) and Child and Forced Marriage. DFID’s commitment at the Girl Summit led to this year’s Youth Summit which continued the important work of keeping these issues in the spotlight.

Event management services for last year’s mammoth GIRL Summit which took place over 28 rooms at the Walworth Academy was in the capable hands of RTS and so again “we” were the natural choice for this year’s event.

 

 

60 inch comfort monitors and audience relay screens, a D&B Audiotechnik PA system were all suspended from trussing above the audience. The only two items on the floor were the stage itself and the set which was comprised of a 4.5m x 2.5m Absen A3 Pro 3.9mm pixel pitch LED video wall, supplied by PSCo – built on a scaffold platform and included various set panels and surrounds.

This allowed maximum seating capacity for summit delegates. To make the Q‘n’A sessions more informal, RTS supplied several Catch Boxes, containing a radio microphone allowing the audience to throw the microphone to one another.

 

 

The Youth Summit was launched by Secretary of State for International Development, Justine Greening. The main stage hosted inspirational speakers such as Fahma Mohamed an anti-FGM activist, a personal video message from Ban Ki-moon, Secretary General of the United Nations and Malala Yousafzai.

The Youth Summit included interactive workshops throughout the day that focused on global goals that need to be tackled, some of which included:

  • The fight to end poverty – helping young people to gain skills and confidence  and to have one-on-one conversations with those who make important decisions.
  • The meaning of global goals for young people – hosted by Rick Edwards, focused on climate change, education, employment and gender equality.
  • Local action for global change – hosted by the Wonder Foundation, those that attended this session were provided with the skill set to make an impact in their local area.

 

 

RTS created a “Marketplace” for delegates to interact with the 25 organisations and charities were represented at the Youth Summit. A live video feed of the main conference was streamed straight into the Marketplace which meant delegates didn’t miss a thing!

Organisations that took part in the Youth Summit were:

Youth Summit Event Management Services provided by RTS

RTS provided comprehensive event management services for the Youth Summit from concept to completion. From the initial project brief, RTS worked closely with the DFID Youth Summit team to deliver a summit that surpassed their expectations…again!

  • Venue facilities and security liaison
  • Production of delegate pack including badges, T-shirts and event information
  • Full audio and visual production including branded backdrop, staging, branded stage furniture, comfort monitors, speech timers, Catchbox radio microphones, presentation and video playback
  • Live onsite video production and editing facilities for the end of show video montage
  • Live web streaming
  • Video and audio distribution over the venue’s own IP network to projectors and screens around the venue in VIP and public areas
  • Event radio communications

A DFID spokesperson said after the event, “For those of us who were there for Youth for Change last year, it was great to see how that thread was integrated and combined with the ICS consortium, and how it all worked together…the marketplace was buzzing all day…what a fantastic event…thanks and well done!”

Contact RTS or call us on 0844 800 6440.

Talk to RTS about managing your event or conference

 

Pictures: Mark Edwards for RTS and DFID Digital Comms

WePROTECT
In December 2014, representatives from more than 50 countries gathered in London for the #WePROTECT Children Online summit, the purpose of this conference was to work towards stamping out online child sexual abuse.

The impact of child abuse, both in its physical and online forms continues to be one of the most reprehensible problems of society. With the rise of the internet age, physical forms of abuse and exploitation have migrated online, and countless images are embedded and available for viewing on the internet.

Delegates gathered with the aim of coordinating a “global response”, which could specifically tackle this proliferation of child sexual abuse material in circulation today.

RTS provided the following technical services for this high profile two day event:

  • Full audio and visual production including branded backdrop, staging, branded stage furniture, radio microphones, presentation and video playback.
  • Translation of multiple languages offered to over 250 delegates
  • AV distribution and live relay of main auditorium to translations booths
  • AV distribution and live relay of conference to over-spill rooms around the venue
  • Live broadcast feeds to international broadcasters

 

 

Centre for Cities
On 6th November 2014, Centre for Cities and the Office of the Deputy Prime Minster co-hosted the Northern Futures Summit in Leeds. RTS were approached to provide the audiovisual production elements for this event.

The nature of the summit was to bring together UK city leaders, academics, senior policy experts, captains of industry, local students and teachers, who shared their ideas on how governments, business and citizens could work together to create a thriving northern economy.

The main talking points at the Northern Futures Summit were on how to deliver the right infrastructure, how to build better environments to live, work and do business, and practical ways to boost northern prosperity in the years ahead.

The brief given to RTS at the start of this project was to keep within a strict tight budget and provide innovative ways in which to engage the audience members in the pitches and keynote speeches.

RTS provided the following audiovisual services for the conference:

  • Full audio and visual production in the main auditorium including stage furniture, comfort monitors, speech timers, radio microphones, presentation / video playback
  • Audio and Video distribution and live relay of main auditorium to screens around the venue and public areas
  • Live show direction incorporating 2 manned HD-SDI cameras, 1 locked-off static HD-SDI camera, video playback and speakers’ presentations
  • Event wide production staff and radio communications
  • Electronic voting system for 300 attendees with multiply choice Q&A displaying results in the main auditorium and on the web stream
  • Utilising existing in-house equipment to keep within budget

A Centre For Cities spokesperson said after the event, “We were running a full day event in Leeds, and it was the first time I had done anything of that scale. RTS were incredibly helpful in ensuring the day was as smooth as possible – from the exact location where people would be mic’ed up, to working very late the night before doing a dry run of the following day’s event. They were very accommodating given our tight budget, and ensured the essentials were there at a price we could afford, and the service and communication was consistent and professional.”

Contact RTS or call us on 0844 800 6440.

Talk to RTS about supplying AV conferencing equipment

 

 

On 22 July 2014, the UK hosted the first Girl Summit, aimed at mobilising domestic and international efforts to end female genital mutilation (FGM) and child, early and forced marriage (CEFM) within a generation. UNICEF co-hosted the event.

Walworth Academy hosted the UK Government and UNICEF’s first ever Girl Summit intended to highlight the commitment to ending FGM and CEFM within a generation.

UNICEF Girl Summit

UNICEF Executive Director Anthony Lake speaking at Girl Summit 2014

UNICEF has estimated that at least 125 million women and girls around the world have been subjected to FGM, the “partial or total removal of the external female genitalia or other injury to the female genital organs for non-medical reasons”

The Girl Summit – the first of its kind and attended by representatives of governments, grass-roots organizations, campaigners and survivors from around the world — aiming to change people’s ways of thinking. Speakers at the summit included Prime Minister David Cameron, Deputy Prime Minister Nick Clegg, Home Secretary Theresa May and International Development Secretary Justine Greening.

Prime Minister David Cameron announced new UK government measures to tackle the problem, a day after a major study revealed that an estimated 137,000 women are affected or at risk of FGM in England and Wales.

A pre-summit reception, hosted in a prestigious central London venue for over 400 key delegates attending the Girl Summit from around the world kicked off the event. This evening reception was also produced and delivered by RTS.

Event Management Services provided by RTS

RTS provided comprehensive event management services for this international summit from concept to completion. From the initial project brief, RTS worked closely with the DFID Girl Summit team to deliver a summit that surpassed their expectations.

  • Secure online delegate registration, badging and delegate pack provision
  • Translation of multiple languages offered to over 800 delegates in the main auditorium
  • Catering for all delegates, staff and press
  • Full audio and visual production in the main auditorium including branded backdrop, staging, branded stage furniture, comfort monitors, speech timers, radio microphones and presentation / video playback.
  • Audio and Video distribution and live relay of main auditorium to rooms around the venue and public areas.
  • Live show direction incorporating 4 manned HD-SDI cameras, video playback and speakers’ presentations
  • Live broadcast feeds to international broadcasters including their native languages via our fully equipped media room
  • Live satellite up-links to BT Tower and out to international broadcasters on demand
  • Live web stream with VOD (Video on demand) services
  • Digital signage over the venue’s own IP network to projectors and screens around the venue in VIP, media and public areas
  • Multi-point video conferencing to DFID offices worldwide
  • Multiple breakout rooms with branded set and staging, broadcast audio, video, lighting and recording equipment, translation services, all operated by RTS technicians
  • Venue liaison
  • Security services
  • Event wide staff, security and client radio communications

A DFID spokesperson said after the event,  ” The team at RTS are always great to work with. They not only know their stuff but they are the most helpful and enthusiastic people you will find in the business. Always up to meet a challenge and very responsive and able to adapt to ever-changing last minute requirements.”

Contact RTS or call us on 0844 800 6440.

Talk to RTS about managing your event or conference

 

Pictures: Russell Watkins/Department for International Development. 

Televic

RTS have recently invested in a pair of Televic D-Cerno digital discussion systems. One system will go into hire stock with immediate effect and a second is for installation for an upcoming event.

Rory Horan, Senior Audio Engineer at RTS, evaluated the units and said “The Televic D-Cerno system is a great addition to the ever growing and cutting edge stock that RTS holds. It won out over similar systems supplied by other manufacturers because of its many features.”

Televic D-Cerno

Televic D-Cerno digital technology

D-Cerno is the first product on the market based on digital conference technology. The technology inside D-Cerno is based on the same principles as the technology incorporated in Televic’s flagship products of the top range.

Its ability to record a day’s conferencing onto a standard memory stick in the most versatile of formats, MP3, is invaluable. The system can also be controlled via a simple iPad app.

Fanless operation

The central unit has no fan, so it is absolutely silent and can be placed in the room and near the chairman or delegates without any concern for fan noise.

D-Cerno Shielded microphone

Televic offers the best shielding of microphones in the market today, making its products immune to interference from mobile phones. The Televic shielding technology has been incorporated also in the D-Cerno product.

Fail-safe redundancy (Patent Pending)

D-Cerno can be cabled both in branch (daisy-chain) or in loop. When cabled in loop, a patent pending redundancy mechanism guarantees that the system continues to work, should a cable break or be disconnected for some reason.

Touch sensor button technology

D-Cerno makes use of the most recent touch sensor button technology offering the following benefits:

  • Hygienic and easy to clean: there are no gaps around the buttons where dirt and bacteria can accumulate.
  • No moving parts: no wear of the button, offering equal performance over the entire life of the product.
  • No clicking sound when activating or deactivating the microphone.

D-Cerno Brochure (EN) [606 KB]

D-Cerno Product Catalogue [2.4 MB]

Technical Specification D-Cerno [269 KB]

RTS is an authorised Televic reseller and installer, call RTS now on 0844 800 6440 to arrange a demo or to check availability for hire.

 

Closed Airport Check in

RTS were contacted by event organisers in London with an important keynote speaker stranded in the United States, unable to attend the conference due to the travel disruption caused by “SuperStorm Sandy”.

The storm brought gusts of more than 85mph and a record-breaking 13ft surge of seawater in Manhattan, submerging seven subway tunnels and many roads. All transatlantic flights have been cancelled causing travel chaos to thousands of passengers unable enter or leave the US.

RTS are a certified Polycom Solutions Advisor and hold extensive stock of Polycom video conferencing equipment which is readily available for clients and customers.

RTS engineers were immediately deployed with Polycom HDX 8000 video conferencing codecs to the central London venue. The systems were installed and tested and ready for the start of the conference.

The keynote speaker was able to deliver the planned address from the US – thanks to the quick thinking of event organisers who knew that video conferencing was the only option.

Expertise in video conferencing

RTS have been supplying and installing video conference solutions for corporate and public sector clients for many years and have an extensive range of hire and demo stock available.

Contact us or call us on 0844 800 6440.

Ask about Video Conferencing

 

RTS were approached by staff at Southwark Coroner’s office to provide, install and operate all audio visual and video conferencing solutions for the Jean Charles de Menezes inquest. Including all special measures (witness anonymity) for statements via video conferencing link.

RTS were responsible for the design, installation and maintenance of the audiovisual and  information technology video and data infrastructure within the purpose built temporary court room and the integration onto the local networking infrastructure at the Surrey Oval in central London.

Installation and operation of a simultaneous interpretation infra-red system allowing the de Menezes family to hear the proceedings in their native language.

PTZ ceiling mounted cameras were installed into the courtroom allowing live video and audio to be streamed to the media overspill annexe located separately on the far side of the Surrey Oval over an IPTV video link.

Facial pixelation and blocking techniques were integrated into the video system, masking the identity of the witnesses from the public and press areas.

The inquest lasted approximately 14 weeks.

On completion of the Inquest, the Coroner’s staff said: “RTS Communications provided a professional service from start to finish, offering pro-active solutions to issues which were outside their original remit. Staff were always on hand and without their support, sometimes providing items at really short notice, the inquest would not have progressed as smoothly as it did.”

Call RTS on 0844 800 6440 or contact us online.
Contact RTS
RTS have provided audiovisual services to Amnesty International for its Annual Report event since 2006.

RTS have organised this event every year since 2006 at Amnesty International’s headquarters in London. RTS were asked to provide audio visual services and support for an embargoed press conference including backdrop, staging, visuals and a live web-stream of the event plus an audio only web stream for users with a restricted internet connection.

Audiovisual equipment and web streaming

RTS were responsible for the set up of press conference room, including staging and backdrop; installation of the sound system, speakers, microphones and roving radio microphones. The event was filmed and relayed to an overspill room via plasma screens.

RTS engineering team provided a live broadcast mix for Amnesty International as well as the live web stream. Feeds for the media were supplied and the event was lit for both domestic and foreign broadcasters.

In addition, RTS supplied additional lighting for TV interview rooms.

Call RTS on 0844 800 6440 or contact us online.

Contact RTS

At RTS, we are working on conferences and events on a daily basis, so we’re well placed to see the ways that demand for certain solutions start to change. Just recently, things have changed quite significantly… As an example, it’s no longer enough to have a wonky, poorly projected image at your conference or leave everybody at the back of the room struggling to hear what you are saying – and the reason for this is primarily because of the audio and visual systems we now buy for our homes.

As the technology people use in their homes becomes increasingly sophisticated, with HDTV, BluRay and surround sound systems leading the way, business users expectations of the AV equipment supplied to their conference or event are far greater than ever before.

Rather than projectors and portable screens, high quality plasma TV’s are the popular choice for displaying information and graphics – particularly at exhibitions where large display screens not only attracts visitors, but keep them on your stand, even when you can’t talk to them immediately. If you look at busy stands at exhibitions, they tend to have an AV presence that helps to grab a potential customer’s attention.

And it’s the same with audio solutions for conferences. It’s no longer acceptable to just ‘speak a bit louder’ and hope that people hear you. A simple, high quality, PA system and a suitable microphone allows your delegates to focus on the key points – rather than struggling to hear the words. Whether presenters use a table mic, a lectern or discreet lapel mics, the message they are delivering needs to be clear and understood.

So where’s all this going next, I hear you cry! Well let’s take a look at the home market again. 3DTV has started to become available, which will mean the expectations of your graphic presentations will start to soar, and social networking tools like videochat are permeating into the business market, with HD Video Conferencing attracting a lot of attention as it’s now a socially acceptable way of communicating.

So if you are planning an event or exhibition, it would be worth taking a look at how a simple, cost-effective AV solution can help you engage more effectively with your customers – because if you don’t, it is highly likely that your competitors will!

Conferences and Events by RTS

RTS provides highly experienced event professionals and AV equipment for conferences and events to create the perfect setting for presenters and delegates. RTS technical event staff can provide live mixing of cameras and audio, remote video links and live web streaming to ensure your message has the maximum impact.

Total confidence

Every event and conference presents its own unique challenges for organisers. You need a technical partner that is experienced in delivering a precision service with no fuss.

Whether you need an engineer to handle the live mixing of your presenters’ audio, multi-camera operation and production, or full management of the technical systems for your event, we have the right people ready to help. We regularly provide events and conferences with:

  • Audio equipment and engineers: microphones, mixers, sound systems, press and broadcast feeds, live mixing support
  • Visual and projection services and support: projectors, plasma and LCD displays, video conferencing, cameras, operators, live camera mixing, pre and post production
  • Lighting and staging: risers, backdrops, lecterns, and lighting operators
  • Web streaming services for live or on-demand feeds
  • Interpretation and simultaneous translation for multi-language conferences and events.

Our conferences and events experience

We have worked on hundreds of conferences and events, including many high profile press conferences and international events, to provide a superior level of professional support. These have included multi-lingual events featuring European Ministers, visiting foreign dignitaries and speakers, and regular annual conferences for large organisations and government departments.

Take a look at some of our high profile conferences and events case studies

Our friendly, calm production and engineering team will be there to help keep everything running smoothly, without any technical glitches, so that your event or conference is remembered for its speakers and content.

Contact us online or call us on 0207 735 2020 for friendly AV support and advice on your next conference or event.

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